Key Dates

Radiation protection in healthcare: This theme focuses on enhancing radiation safety in healthcare settings by integrating radiation protection into medical practice and healthcare service quality. It aims to reduce unnecessary radiation exposure through justification and optimization of radiological procedures and preventing accidental or unintended exposure.

Developments in radiation protection: This theme covers the evolution of radiation protection measures driven by new technologies, realisation of previously unidentified effects, and the development of recommendations and regulations. It highlights the continuous improvement in instrumentation, modelling, assessment methods, and quality control.

Environmental: This theme addresses the protection of human health and the environment from radioactive materials, including the disposal of radioactive waste and the management of NORM. It includes setting protective limits on radioactivity in soil, water, and air, and providing technical expertise and guidance for radiation protection.

Communication and engagement: This theme emphasizes the importance of effective communication and consultation strategies to promote openness, transparency and trust in radiation protection. It includes examples of stakeholder’s engagement, citizen science, education, provision of clear and accurate messages, and building public trust in regulatory bodies.

Operational radiation protection: This theme focuses on practical control measures to restrict exposure from external radiation and minimise internal exposure in an operational setting. It includes the development of occupational radiation protection programs, the implementation of measures to reduce radiation hazards and doses, and the safe handling, processing, and disposal of radioactive waste.

Emergency management: This theme covers the planning for, response to and recovery from radiological emergencies, including assessment, management, and protective measures. It includes planning, practicing teamwork, and using protective actions such as evacuation, decontamination, and appropriate medical treatments.

There are two presentation formats on offer at the Conference. You will be able to select a format that will suit you and your presentation.

All authors who have their submission accepted for presentation must register and pay for their attendance, at a minimum, for the day of the Conference on which they are presenting. Accepted presenters will be given access to the early bird discounted registration rates.

Oral Presentations

Oral presentations will be allocated 20 minutes, which includes time for questions and answers to be held at the conclusion of each presentation or at the end of the session.

Poster Presentations

Participants wishing to submit an abstract for a poster display instead of an oral presentation will need to ensure that their actual poster display does not exceed A0 Portrait size (1189mm high x 841mm wide). These will be mounted on a display panel. Full poster preparation guidelines will be provided to interested parties closer to the conference date.

All abstract submissions will be subject to review. Authors should ensure that the following criteria are met in their abstract submission:

  1. Successful presenting authors will be required to pay at least a single day registration
  2. No funding is available to support presenters, unless communicated from the organisers
  3. The topic is relevant and important to the chosen theme
  4. Subject matter is original or innovative

Abstracts must conform to the requirements as outlined:

  • Abstracts must be submitted electronically via the Abstract Submission Portal
  • Abstracts should be no more than 400 word
  • Abstracts must be submitted in the template as provided
  • Authors must submit a separate abstract for each presentation
  • Abstracts sent by fax or email will not be accepted
  • Accepted abstracts will be available online exactly as submitted
  • A biography of the presenting author must be entered at time of submission
  • Abstracts, if accepted into the program will be published in the conference handbook/ mobile app exactly as submitted
  • All presenters are required to be registered and paid to confirm their presentation slot

Presenters T&CS

Terms and conditions for presenters at ARPS 2025

All ARPS presenters, whether invited or accepted via the call for abstracts, must be aware of and agree to the ARPS terms and conditions, including the speaker registration fee, and the privacy policy.

Presenter registration

All presenters must register and pay for at least the day of the conference on which they are presenting. Presenters are entitled to register at the discounted early bird rate. Presenters must register before the early bird close deadline. After that date, sessions by unregistered presenters will be removed from the conference program.

Equity, diversity and accessibility

Presenters are responsible for ensuring their sessions acknowledge the diversity of the tertiary education sector and provide equitable access for all participants.

Copyright and re-use of presentations

Presenters are responsible for obtaining appropriate copyright permissions for all presentation materials, including data, fonts, images etc. Citations and image credits must be included where appropriate.

Filming and photography

ARPS representative may take photos or record video while a session is in progress. The ARPS team may also take screen grabs of live streamed or pre-recorded sessions and poster presentations.

Prior to the Conference

  • All presenters must be registered.
  • Prepare your PowerPoint presentation in 16:9 aspect ratio.
  • Save your presentation to a USB for upload in the Speaker Preparation Room onsite.
  • Please do not send your presentation to Leishman Associates prior to the Conference.

At the Conference

  • Collect your name badge from the Registration Desk upon arrival.
  • Check-in to the Speaker Preparation Room, prior to your scheduled session to ensure your presentation is uploaded and all presenter requirements have been satisfied. Your presentation must be uploaded at least 2-3 hours before your scheduled presentation time; this may mean the day before your presentation.
  • If you have audio and/or video in your presentation, please ensure you have the files saved separately as embedding the media does not always include them in the PowerPoint file. This will allow the Technical Team to re-embed and/or change the format of the video onsite if needed.
  • If you are using custom fonts not found in the standard system fonts, please use the “Embed fonts in file” feature found in Save As/tools/save options. This will ensure that your fonts travel with the PowerPoint file when saved.
  • Please ensure the contents of your presentation including photos, data, graphs etc. are generated by yourself, referenced or the appropriate owner has granted you permission to include their work for educational purposes.
  • It’s important to note that presentations cannot be uploaded in the plenary room. It is your responsibility to check that your presentation has been loaded and is displayed correctly prior to the commencement of your session.

Each room will be equipped with the following:

  • Data projector
  • Screen
  • Microphone
  • Lectern
  • Laser pointer
  • Laptop (presenter view)
  • Wi-Fi access

If you require anything additional to the above, please email your request to lucy@laevents.com.au and we will endeavour to meet your request.

During your session

  • Arrive in the session room 10 minutes before the start of your session to introduce yourself to the session chair.
  • The Session Chair will introduce you and your presentation title, so there is no need for you to repeat this.
  • The Session Chair will keep you on time.
  • Each session room is equipped with a windows-based PC, data projection facility and speaker monitor. Be sure to test your presentation in the Speaker Preparation Room.

After the Conference

Your PowerPoint slides (PDF Format) will be posted on the Conference website post-convention. You are required to give your permission for your presentation to be uploaded to the Conference website.

Please be aware that this event may be video recorded and the footage may be posted online for promotional or archival purposes. Your participation implies consent to potentially being filmed and your image or likeness being used in such materials. If you have any concerns or objections to being recorded, please notify the organisers in advance.

The following significant awards will be chosen by a panel of judges from presented abstracts and posters at the ARPS Conference. Winners will receive a monetary award and a framed certificate during the Closing Ceremony. You can indicate your interest in an award during the abstract submission process.

Best Presentation

The winner of this award is expected to submit a short written paper, to be considered for publication in the ARPS Journal. The best oral presentation will be awarded AUD $500.

Best Poster

All poster presenters are automatically entered into the competition for this award. The best poster will be awarded AUD $100.

Best Presentation (Under 35 years)

Authors will be asked to confirm their eligibility for this award during the abstract submission process. The winner of this award is expected to submit a short written paper, to be considered for publication in the ARPS Journal. Best Oral Presentation (Under 35 years) will be awarded AUD $500.

Ron Rosen Prize (Student Award)

Authors will be asked to confirm their eligibility for this award during the abstract submission process. Entrants must currently be enrolled in full time or part-time study. Ronald Rosen Prize will be awarded AUD $500.